Safeguard Your Shared Data on Office 365

Safeguard Your Shared Data on Office 365

Office 365 can be very beneficial to any businesses looking to increase productivity.

It has a cloud solution service that enables users to collaborate and store thousands of files. However, Office 365's built-in comprehensive security features are not enough to protect users from all threats. Don't fret, you can have your data-sharing cake and eat it too! Here are ways to safeguard your data.

Don't share a public calendar 
An “away on vacation,” status can notify an attacker that it is OK to unleash malware on an unattended computer. Office 365’s calendar sync and sharing features allow hackers to identify vulnerable users, understand the inner workings of companies, and determine who’s away.

Apply session timeouts
Employees often forget to log out of their accounts. Unfortunately this common mistake, grants unauthorized users access to company workstations and sensitive data. By applying session timeouts to email accounts and internal networks your computer will automatically log users out after 10 minutes.

Protect mobile devices
It is crucial that smartphones and tablets accessing work email, calendar, contacts, and documents are protected. By installing mobile device management features, users can remotely wipe stolen or lost data from mobile devices, manage security policies and access permissions/restrictions.

Apply multi-factor authentication
Multi-factor authentication requires a second authentication factor for passwords, like a temporary SMS code. This makes it more challenging for hackers to gain access.

Establish role-based access controls
Access management enables users to determine which user (or users) have access to specific files in your company. For example, entry-level staff won’t be able to read or edit executive-level documents. This minimizes data leaks.

Make the most of policy alerts
Setting policy alerts in Office 365’s Compliance Center can ensure users meet data security standards. Policy tips will warn employees about sending confidential information anytime messages are being sent to contacts who aren’t in the company network. These warnings can prevent data leaks and also educate users on safer data sharing practices.

Encrypt emails
This is a must for Office 365, where files and emails are shared on a regular basis. Encryption tools make files unreadable to unauthorized recipients. Encrypting classified information will prevent hackers from intercepting your emails.

Have questions? Cavu Networks can keep your business safe and up-to-date with the changing data security and compliance requirements. Contact us today!