Make Sure You are Making the Most of Office 365

Make Sure You are Making the Most of Office 365

Microsoft is consistently enhancing the capabilities of what Office 365 can do. These updates can be an enormous help in organizing and simplifying your daily work life. Most recent time-saving features include: the ability to de-clutter inboxes, un-send emails, and even ignore group emails. 

Here are 6 features any business owner should be using to fully take advantage of their subscription to Microsoft’s premium cloud-based productivity suite today.

1. Clean up your inbox

Are you having trouble managing the amount of emails in your inbox?

Office 365’s “clutter” feature can clear up some serious space. Activate this feature by going to Settings > Options > Mail > Automatic processing > Clutter then select Separate items identified as Clutter.

Once enabled, check any unwanted messages as “clutter.” After learning your email preferences, Office 365 will automatically move low-priority messages into your “Clutter” folder, helping you focus on more important emails.

2. Ignore group emails

Want to keep messages from an email thread you don't want to be part of out of your inbox? Go to the message and find the Ignore setting. Doing this will automatically move future reply-alls to the trash so they never bother you again. Of course, if you ever change your mind, you could un-ignore the message; just find the email in your trash folder and click Stop ignoring.

3. Un-send emails

Finally a way to un-send that message! Use Office 365’s message recall function, in case wrong recipient is contacted or wrong file is attached. Simply open your sent message, click Actions, and select Recall this message. You can then either “Delete unread copies of this message” or “Delete unread copies and replace with a new message.” Remember, this only applies to unread messages and for Outlook users within the same company domain.

4. Work offline

Whenever you’re working outside the office or in an area with unstable internet, it’s a good idea to enable Offline Access. This feature can be found in the Settings menu, and allows you to continue working on documents offline. It also syncs any changes made when you have an internet connection. Offline access is also available in your SharePoint Online document libraries.

5. Use Outlook plugins

Aside from sending and receiving emails, Outlook also has some awesome third-party plugins. Some of our favorite integrations include PayPal, which allows you to send money securely via email; and Uber, which lets you set up an Uber ride reminder for any calendar event. Find more productivity-boosting plugins in the Office Store.

6. Tell Office applications what to do

If you’re not a fan of sifting through menus and options, you can always take advantage of the Tell Me function in your Office apps. When you press Alt + Q, you bring up a search bar that allows you to look for the functions you need. Suppose you need to put a wall of text into columns on Word but can’t find where it is specifically, just type “column” in the search bar and Microsoft will help you with the rest.

These tricks and features will definitely increase productivity. And fortunately, there’s more coming. Take advantage of your Office 365 by calling CAVU today.